Content & Content Submission Policy

Last Updated: August 6, 2025

Introduction

Pennsylvania Postal History Society (PaPHS) encourages contributions that support historical research, postal documentation, and educational outreach. This policy establishes guidelines for content submission, copyright compliance, and editorial oversight to maintain quality and integrity.

Accepted Content

PaPHS welcomes contributions including:

• Historical research articles related to Pennsylvania postal history
• Scans and images of historical postal artifacts
• Member-submitted analysis on stamps, covers, and postal routes
• Educational resources supporting nonprofit goals

Contributor Responsibilities

Contributors must:

• Ensure submitted materials are accurate, properly sourced, and legally owned
• Provide correct citations and copyright permissions for external materials
• Submit original, unpublished work, unless explicitly approved for republishing

Copyright and Ownership

• Contributors retain ownership of submitted work unless formally transferred to PaPHS
• PaPHS reserves the right to edit, modify, or decline content for publication
• All published content becomes part of the archives of the PaPHS, ensuring historical preservation

Editorial Review and Publication Rights

• PaPHS reviews all submissions for historical accuracy and quality
• The editorial team reserves the right to modify content for clarity and format
• PaPHS may decline, remove, or refuse submitted content at any time, without prior notice, if it does not meet ethical, legal, or organizational standards

Website Content Review and Updates

• PaPHS reserves the right to review and update website content periodically to ensure accuracy, relevance, and alignment with the society’s mission
• Content may be changed, removed, or replaced without prior notice, ensuring that the website remains current with research updates, archival additions, and organizational developments

Disclaimers and Limitation of Liability

• PaPHS does not assume responsibility for inaccuracies, omissions, or errors in submitted content. Contributors retain full responsibility for ensuring factual correctness and proper sourcing
• PaPHS does not endorse opinions, interpretations, or conclusions presented in member-submitted content; all views reflect the authors only
• The society reserves the right to modify, reject, or remove any submitted materials without notice if they violate ethical, legal, or copyright standards
• PaPHS shall not be liable for any third-party claims, disputes, or legal actions arising from published content

Policy Enforcement and Updates

PaPHS retains the right to enforce this policy through content removal or editorial restrictions.
This policy may be updated to reflect evolving submission guidelines and nonprofit regulations.

Conclusion

PaPHS values historical accuracy, ethical research, and contributor transparency. By adhering to this policy, members support responsible scholarship and postal history preservation.

Contact Information

For submission inquiries, contact PaPHS at:

Pennsylvania Postal History Society (PaPHS)
paphs.org
paphs1974@gmail.com